Tracking time via WhatsApp

Use WhatsApp to chat with our AI bot and manage your journal, activities, and time entries.

Our WhatsApp bot is powered by ChatGPT and understands natural conversation. Just describe your work however feels natural, and it figures out the rest.

Getting your phone setup

Under My account you'll see a Devices tab in the middle at the top. Stick your phone number in the box and hit Save.

We'll send you a code via WhatsApp which you'll use to confirm. That's it—now you can chat with the bot.

If you have WhatsApp on your Mac or PC

If your phone is elsewhere but you have WhatsApp on your computer, you can use that instead. You'll see a box and button that opens WhatsApp with a prefilled message.

What you can do

Update your journal — Describe any time period conversationally. Mention projects, companies, activities, and how you split your time. The bot parses it into structured entries.

Examples:

• "This week: 3 days on the API refactor, 2 days code review, Friday was all meetings"

• "Yesterday 9am to 5pm, lunch was 1h, split between frontend fixes and debugging"

• "Last week I was mostly on Project X with Acme, but Tuesday and Wednesday were allocated to the DevOps overhaul"

Manage activities — Search for activities, list what you have, or create new ones.

Examples:

• "List activities for Acme"

• "Search for anything with DevOps"

• "Create activity: Acme > Infrastructure > AWS Setup"

Add private notes — Attach encrypted diary entries to your time that only you can see (not visible to approvers or employers).

Examples:

• "Add a note: 'blocked on DB migration approval from compliance'"

• "Add note to yesterday: 'had to jump into unplanned incident'"

Edit or remove entries — Fix mistakes without rewriting the whole period.

Examples:

• "Edit yesterday's entry from 4h to 5h"

• "Delete Friday's entry"

Querying and updating your journal via WhatsApp

How the bot understands you

Since it uses ChatGPT, the bot is flexible with how you describe things. Natural language, abbreviations, informal phrasing—it all works. You don't need special syntax or exact phrases.

When describing time, you can use:

• Hours: "3 hours on Project X"

• Time ranges: "9am to 5pm"

• Splits: "60/40 between frontend and backend" or "3 days on X, 2 days on Y"

• Day references: "Last week", "This week", "Yesterday", "Today", "Week 10"

See also naming activities for tips on disambiguating activities with the same name across companies.

Things to know

The bot is agentic — When you describe changes to your journal, it intelligently adds, edits, or removes individual entries based on what you describe. You can say things like "add 2 hours to yesterday on Project X" or "remove the afternoon meeting from Friday" and it handles it.

A mixed day — reading, writing, blogging, and coding. The bot flags the ambiguity, gets a single confirmation, then splits everything into five structured entries with accurate durations.

If the bot creates unwanted activities — It's trying its best to guess. Mention more of the activity name to help it disambiguate. If it still gets it wrong, you can rename or merge activities via the bot or the web UI. See also naming activities.

Activity names matter — If you have multiple "Design" activities across different companies, saying "today I worked on Design for 4h" will make the bot guess. Be specific: "Today I worked on Design for Acme" or "Design for the internal tools project."

You can also track time from the terminal using the Zipwire CLI (zw)—ideal if you live in the command line.

Using your voice

Many phones have excellent dictation features. You can either use your phone's built-in dictation (where you see words appear as you speak) or WhatsApp's voice memo feature.

Speak naturally just like you'd type. The bot understands conversational speech, so you don't need to memorize phrases—just describe your work.

Tips:

• Use a quiet place (car, office, anywhere without background noise)

• Think for a moment about what you'll say before hitting record

• Speak clearly, but naturally—the bot handles colloquial language fine

Privacy note: Recordings you send are transcribed by our AI providers (OpenAI). If that's a concern, stick to text instead.