UK Right to Rent Template

This page explains Zipwire Collect's built-in UK Right to Rent template, designed to streamline landlord compliance with UK rental legislation through automated document collection and conditional l

Streamlined Compliance for UK Landlords

The UK Right to Rent template is a comprehensive, built-in collection designed to help landlords and letting agents comply with UK rental legislation efficiently. This sophisticated template automatically adapts to collect the correct documents based on a tenant's citizenship and circumstances, ensuring you gather all necessary evidence while minimizing friction for your prospective tenants.

Why Use the Right to Rent Template?

Legal Compliance: Ensures you collect all documents required under UK Right to Rent legislation
Conditional Logic: Automatically requests relevant documents based on citizenship and previous name status
Yoti Integration: Leverages government-approved digital ID verification where possible
Comprehensive Coverage: Handles all scenarios from unlimited rights to time-limited permissions
Reduced Errors: Eliminates guesswork about which documents to collect from different tenant types

Understanding Right to Rent Requirements

UK landlords are legally required to verify that all tenants aged 18 and over have the right to rent property in the UK. Right to Rent (RTR) rules are actually more complex than Right to Work (RTW) rules because they accommodate a wider range of situations and documentation types.

The complexity arises from the need to verify eligibility for a diverse group of people, including:

UK and Irish citizens with unlimited RTR, who can use documents like passports or birth certificates
Citizens from the EU, EEA, or Switzerland with settled or pre-settled status, who might use share codes or other documents
Non-EEA nationals with time-limited RTR, who must provide documents like visas or residence permits

Unlimited Right to Rent: British and Irish citizens typically have unlimited right to rent and need straightforward identity verification.

Time-Limited Right to Rent: Non-UK/Irish citizens may have time-limited permissions that require more complex documentation, including visa status and entry stamps.

Name Changes: Tenants who have changed their name must provide additional evidence of legal name changes.

The accommodating nature of RTR rules leads to numerous scenarios and document requirements, making it challenging for landlords to ensure they collect all necessary and correct documents - which is exactly where Zipwire Collect's sophisticated template system excels.

How the Template Works

The Right to Rent template uses Zipwire Collect's powerful conditional logic to create a dynamic collection that adapts to each tenant's specific situation:

1. Identity Collection

Every tenant provides basic identifying information through a secure form, establishing their claimed identity.

2. Name Change Detection

A simple yes/no question determines if any documents will be in a previous name, triggering additional requirements if needed.

3. Citizenship-Based Routing

Based on citizenship information, the template automatically activates the appropriate document collection path:

UK/Irish citizens: Streamlined unlimited right to rent verification
Other nationalities: Time-limited right to rent documentation

4. Smart Document Collection

The template prioritizes digital verification through Yoti where possible, falling back to manual document upload when needed.

5. Cascading Completions

One of the most elegant features is how pack completions cascade upward. When a tenant completes a document requirement, it can automatically complete the pack it's within, which may complete the pack above it, and so on. This means that for most UK passport holders, the experience is remarkably simple: enter personal details, complete a Yoti ID check, and they're done - despite the underlying complexity of the collection structure.

Template Structure

The following diagram shows the complete structure of the UK Right to Rent template:

UK Right To Rent Pack (f2se)
├── 📋 Claimed Identity (z9bt) [REQUIRED]
│   └── Form: Personal details for identification
│
├── ❓ Previous Name Documents? (0pb8) [REQUIRED]
│   └── Yes/No: Are any documents in previous name?
│
├── 📑 Proof of Legal Name Change (jwlo) [CONDITIONAL: if previous name = yes]
│   ├── Certificate of Name Change (5l2x)
│   ├── Court Order Granting Name Change (g34p)
│   ├── Divorce Decree (an5f)
│   ├── Marriage Certificate (vq3w)
│   └── Deed Poll (bxzv)
│   └── [Constraint: At least 1 required]
│
└── 🏠 Right to Rent Evidence Pack (uljh) [REQUIRED]
    │
    ├── 🇬🇧 Unlimited Right to Rent (dawn) [IF citizenship = IE/GB]
    │   ├── 🤖 Yoti ID Check - Passport (9lxe) [PREFERRED, SKIPPABLE]
    │   └── 📄 No IE/GB Passport Alternatives (jutl) [IF Yoti rejected/skipped]
    │       ├── Birth Certificate (6x3k)
    │       ├── Certificate of Naturalisation (cd8q)
    │       ├── Emergency Travel Document (0u3w)
    │       ├── EU Settlement Scheme CoA (dcby)
    │       ├── UK Visas Share Code (34cq)
    │       ├── Swiss SPS Visa (s7w2)
    │       └── Immigration Correspondence (uscz)
    │       └── [Constraint: At least 1 required]
    │
    └── ⏰ Time-Limited Right to Rent (4hvo) [IF citizenship ≠ IE/GB]
        │
        ├── 🌍 EEA Time-Limited Pack (jt20) [IF citizenship = AU/JP/NZ/SG/SK/US]
        │   ├── 🤖 Yoti ID Check (xiw7) [PREFERRED, SKIPPABLE]
        │   └── 📋 EEA Permission Evidence (4hit) [IF Yoti rejected/skipped]
        │       ├── 📖 Passport/ETD Pack (zfrn)
        │       │   ├── Stamped Passport Pack (9snw)
        │       │   │   ├── Passport ID Page (s497)
        │       │   │   └── Passport Stamp Page (9sm1)
        │       │   └── Emergency Travel Document (n3ks)
        │       └── ✈️ EEA Travel Evidence Pack (qkes)
        │           ├── Boarding Pass (nc8t)
        │           ├── Travel Ticket (7hc8)
        │           └── Travel Booking Confirmation (ritl)
        │           └── [Constraint: At least 1 required]
        │
        └── 🌐 Standard Time-Limited Pack (95us) [IF citizenship ≠ AU/JP/NZ/SG/SK/US]
            ├── 🤖 Yoti ID Check (z915) [PREFERRED, SKIPPABLE]
            └── 📋 Standard Permission Evidence (s2wz)
                ├── 📖 Passport/Travel Doc Pack (dn11)
                │   ├── Stamped Passport Evidence (89d2)
                │   │   ├── Passport ID Page (nk12)
                │   │   └── Passport Stamp Page (pv41)
                │   └── Emergency Travel Document (bswu)
                └── 🏛️ Immigration Status Evidence (3sot)
                    ├── UK Visas Share Code (qmri) [PREFERRED]
                    ├── EUSS CoA (uoew)
                    └── Other EUSS Proof (ye23)
                    └── [Constraint: At least 1 required]

Key Benefits for Landlords

Simplified Process: No need to research what documents each tenant type requires - the template handles the complexity automatically.

Reduced Liability: Comprehensive documentation collection helps demonstrate due diligence in compliance checks.

Faster Onboarding: Digital-first approach through Yoti reduces time spent on manual document review.

Better Record Keeping: All documents are securely stored with timestamps and approval status for audit purposes.

Tenant-Friendly: Clear instructions and conditional logic mean tenants only see relevant requests, improving completion rates.

Streamlined Experience: Despite the complex underlying structure, most UK/Irish passport holders will only need to complete identity details and a single Yoti check, thanks to the cascading completion system.

Getting Started with the Template

To use the UK Right to Rent template:

Create a new collection in Zipwire Collect
Select the UK Right to Rent template from the available options
Customize if needed - add additional workplace-specific requirements
Send to your prospective tenant - they'll receive clear instructions via email and WhatsApp

The template will automatically guide your tenant through the appropriate document collection path based on their responses, ensuring you receive everything needed for compliance while providing a smooth experience for all parties.

Digital Verification First

The template prioritizes Yoti digital ID checks where possible, as these provide the strongest verification while being most convenient for tenants. When Yoti verification isn't available or is declined, the template automatically falls back to traditional document collection.

Using Packs Selfie Checks Powered by Yoti