💡What is Zipwire?
Zipwire helps you manage your temporary, freelance or contract workers – anyone who's paid for the time they put in.
What is it?
Zipwire currently has two products, both aimed at helping you manage people.
Zipwire Approve is a really neat timesheet system and contractor management system, useful if you run a business using flexible workers.
Zipwire Collect is an easy-to-use automated document collection system, see bottom, useful for KYC, AML, Customer Due Diligence and onboarding.
Both products are aimed at staffing agencies or companies using temporary workers, but Zipwire Collect has a more general audience since it can be used by anyone who wants to collect documents from anyone else, for any reason.
The Zipwire Collect functionality is billed independently from Zipwire Approve so you can use one or the other, or both. Since both products live together in the same app, using both feels natural.
Zipwire Approve: Explain it to me in plain English
Company X uses agency or temp workers.
The agency needs to collect certain documents from the temp worker before they can start working at the client. They may also collect documents from the client for compliance.
The worker needs to report how long they worked so they can be paid for that time, and sometimes they have to invoice the agency.
A line manager at Company X must approve the hours that the worker has submitted.
Someone has to collect all this data and sort everyone's pay, each week or month, and may have to prepare invoices.
It's a lot of work collating and checking everything if you're using emails, texts, photos of paper. Worse, workers often incorrectly complete their timesheet, often silly mistakes like forgetting a public holiday.
Moreover, simple fat fingers, typos and other errors can damage trust.
Is it right for me?
It has tools for charging clients for the supplied "human resource", making it ideal for staffing agencies, but it works perfectly for companies who run lots of flexible workers, like gyms and their many personal trainers, construction companies and their skilled contractors, or nursing homes.
Workers can be configured with pay and charge rates: how much the worker gets paid versus how much they're charged to the end client.
Zipwire Approve has unique features which make it easy to record time using WhatsApp and AI language models. This radically reduces mistakes, because:
Workers keep a detailed record in a central, private journal.
Zipwire Approve uses this data to fill out their timesheet according to the rules of the assignment.
The timesheet has a very low chance of being wrong, much reducing waste.
You'll find features to aid with managing assignments, clients, reporting, invoicing and search, and we're working on some exciting new features to allow:
Charging clients for work and paying workers out in seconds using cutting edge digital payment tokens and digital wallets.
These features will be charged for separately so you're not paying for stuff you don't use.
What's different about Zipwire Approve?
A lot. It has a radically different design to any other timesheet system. Zipwire Approve was designed from the ground-up for the flexible way we work, post pandemic.
Track as you work
For starters, freelancers can rapidly track as they go in detail by shooting off a quick message on WhatsApp, "yesterday I worked all day on project A". Otherwise, workers have to either scribble notes in a diary, or just try to remember the whole month.
At the end of the month (or whenever), Zipwire Approve fills out their timesheets, plural...
Going plural
Plural? It's becoming common for contractors to work for two distinct clients, through different agencies. If a person is working for two firms using Zipwire, it's smart enough to put the right times on the right timesheets and send them to the relevant people at each firm.
Fewer mistakes
Zipwire tracks detailed time in the journal and then fills out the timesheet according to the rules set for that particular assignment, so the timesheet is always correct.
It also highlights anomalies like bank holidays, a common cause of timesheet rejection and invoice rework.
Optional invoicing
It's not just about timesheets. Zipwire can also produce the invoice from the sender and the invoice to the client, either per timesheet or as a bundle on one big client invoice.
Rekeying everything into the your invoices is a common source of errors which erode the trust of your hard-earned clients.
No passwords
There are no passwords because there are no logins, which is one less thing to worry about for the People Ops department.
Items are sent to teams
And not individuals. When the boss suddenly has to leave town it can cause hold-ups in approval, paying the contractor, charging the client and cashflow headaches.
By sending to a team, deputies can instantly be added to the team to approve or process items and unstick the pipeline, without anyone having to resend anything.
And lots more, see our features list.
Zipwire Collect: Effortless Onboarding for Your Flexible Workforce
Zipwire isn't just about making timesheets easier; it's about making your entire worker management process smoother. That's where Zipwire Collect comes in.
The Onboarding Struggle:
Getting new temporary workers set up can be a hassle. You need to collect and verify various documents, like passports, visas, or proof of address. This often involves chasing people down for missing paperwork, leading to delays and frustration.
Zipwire Collect to the Rescue:
Zipwire Collect streamlines and automates the onboarding process, saving you time and ensuring compliance. Here's how:
Pre-built Packs
Define the documents you need based on location and worker type (e.g., passport for overseas workers, proof of address for local contractors).
Automatic Chasing
No more chasing down missing documents! Zipwire Collect automatically prompts new workers to submit the required documents.
AI-powered Verification
Reduce the risk of errors with Zipwire's AI system. It can analyze documents to verify authenticity and expiry dates.
Conditional Logic
Set up smart rules to only collect specific documents based on information in others. For example, only request a visa if a passport isn't from a certain country.
Secure Storage
All worker data is encrypted and stored securely, giving you peace of mind.
Benefits for Everyone:
HR and Managers: Save time chasing paperwork and focus on other tasks.
Workers: Get set up quickly and easily without the hassle of manual document submission.
Your Business: Ensure compliance with right-to-work checks and other regulations.
Zipwire Collect integrates seamlessly with Zipwire Approve, meaning timesheet tracking can begin as soon as the onboarding process is complete. This creates a smooth, efficient experience for both you and your workers.
Ready to simplify onboarding and streamline your entire workforce management? Try Zipwire Collect today!
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